Operations

General Operations

Policy Numbers: 1.00, 1.05
Revised: February, 2018

Normal hours of operations 9:00-5:00 pm Monday - Friday.
The MEG Core Facility staff will be available to assist users during normal hours of operation.

• Users may schedule scans for after hours provided they have received training and are capable of
  operating MEG equipment in accordance with MEG policies and procedures. After hours use
  authorization must be obtained from MEG Core staff.
• All requests for scanning time before or after hours and on weekends will be made via the MEG scheduling module. After hours scanning privileges will be based upon approval.
• Users will be given access to the lab after normal operating hours via the keyless entry system.
• All equipment, with the exception of the all computers (acquisition and workstation), must be powered off upon departure.
• It will be the responsibility of the user to make sure the lab is locked upon departure.

Obtaining a MEG User Account

A user account will give users access to the scheduling calendar and provide access to the MEG Core data storage system.

• A Facility Access Request Form (FAF) must be submitted electronically in order to become a MEG Lab user.
• All the requested information must be provided, such as the protocol #, PI’s name, cell phone and office numbers.
• When a Facility Access Request Form is received the accounts administrator will assign an account and issue a temporary password.
• An email notification of the account name and temporary password will be sent to each applicant.
• User accounts may not be shared.

Policy Numbers: 2.00
Revised: February, 2018

Scheduling

Scan time will be requested and scheduled electronically via the web-based calendar

• Scan time will be scheduled on a first-come-first-served basis.
• All requests will be approved before going “live” on the public calendar.
• All unapproved time requests will appear in red.
• When a MEG Schedule Notification is received the administrator will be responsible for approving or denying the request.
• Users will automatically receive an email message notifying them whether their time has been approved.

Requesting Time

a. Click of Login location near the bottom of the MEG Schedule/Calendar

b. Enter “Username” and “Password”

c. Click on Login;

d. Click on the  on the calendar day and time desired

e. Enter the “Add Entry” form information –

f. Investigator’s Name - enter as follows: Principal Investigator's last name / last name of person running the Acquisition computer

g. Description of experiment: Use this field to enter any private comments or special equipment needs

h. Sensor position – sitting or supine

i. EEG electrodes – EEG, EOG, EMG

j. Date

k. Time

l. Duration

m. Hold approvals -

n. Participants – DO NOT ALTER THIS FIELD (should always be admin for MEG staff who are doing the scheduling)

o. Repeat Type – if a recurring appointment enter here

p. Repeat End Date – *for recurring appointments only

q. Repeat Day (weekly) *for recurring appointments only

r. Frequency – for recurring appointments only

s. Click on Save.

Edit Or Cancel An Appointment

a. Click on the login;

b. Enter User Name and Password;

c. Click on the entry to be changed (at the point where it gives the little popup detail description);

d. Click on option: Edit entry, Delete entry, Add to My Calendar, etc.

*Please note: you must be the owner to be able to edit or delete an entry in the schedule.

Policy Numbers: 2.00, 2.01
Revised: February, 2018