Difference between revisions of "Operations"

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== General Operations ==
 
== General Operations ==
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'''Normal hours of operations 9:00-5:00 pm Monday - Friday.'''
Policy Numbers: 1.00, 1.05<br>
 
Revised: February, 2018
 
   
  +
::1) The MEG Core Facility staff will be available to assist users during normal hours of operation. The MEG Core Facility staff MAY be able to assist users outside these hours, at their discretion, with prior authorization and notice of at least one week. You can submit staff support requests via the [https://kurage.nimh.nih.gov/nih/staff/form.html staff support request form].
*'''''Normal hours of operations 9:00-5:00 pm Monday - Friday.''''' <br>The MEG Core Facility staff will be available to assist users during normal hours of operation.
 
  +
#Users may schedule scans for after hours provided they have received training and are capable of<br>operating MEG equipment in accordance with MEG policies and procedures. After hours use<br> authorization must be obtained from MEG Core staff.
 
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::2) Users may schedule scans for after hours provided they are certified as an authorized independent user, and conduct studies in accordance with MEG policies and procedures. Please see [[Policies and Procedures#User and Safety Guidelines|User Guidelines]] for further information.
# All requests for scanning time before or after hours and on weekends will be made via the MEG scheduling module. After hours scanning privileges will be based upon approval.
 
  +
# Users will be given access to the lab after normal operating hours via the keyless entry system.
 
  +
::3) MEG Users will be given the MEG Lab keyless entry code during the MEG Orientation Training class.
# All equipment, with the exception of the all computers (acquisition and workstation), must be powered off upon departure.
 
  +
# It will be the responsibility of the user to make sure the lab is locked upon departure.
 
  +
::4) During Normal Hours of Operations the MEG Lab may or may not be locked, however, if locked the door can be unlocked by using the access code. After Normal Hours of Operations and on the weekends the MEG Lab will be locked, however, access can be gained by using the keyless entry system.
  +
  +
::4) All equipment, except for all computers (acquisition and workstation) and electronics, must be powered off upon departure.
  +
  +
::5) It will be the responsibility of the user to make sure the lab is locked upon departure.
  +
  +
::6) After hours access to the [https://fmrif.nimh.nih.gov/internal/manual/gettingStarted/requirements/index.html NMR Center], which houses the MEG Lab, is given at the discretion of the NMR Center staff.
   
 
==Obtaining a MEG User Account==
 
==Obtaining a MEG User Account==
Policy Numbers: 3.00<br>
 
Revised: February, 2018
 
* A user account will give users access to the scheduling calendar and provide access to the MEG Core data storage system.
 
   
  +
'''A user account will give users access to the scheduling calendar and provide access to the MEG Core data storage system.'''
# A [https://megcore.nih.gov/faf/form.html Facility Access Request Form (FAF)] must be submitted electronically in order to become a MEG Lab user.
 
# All the requested information must be provided, such as the protocol #, PI’s name and the name of the person who be in the MEG Lab running the study.
 
# When a Facility Access Request Form is received the accounts administrator will assign an account and issue a temporary password.
 
# An email notification of the account name and temporary password will be sent to each applicant.
 
# User accounts may not be shared.
 
   
  +
::1. User groups are required to have an IRB approved protocol with a description of the intended MEG research before any human subjects can be scanned.
== Scheduling ==
 
===Policy Numbers: 2.00, 2.01===
 
Revised: February, 2018
 
   
  +
::2. A [https://kurage.nimh.nih.gov/nih/faf/form.html Facility Access Request Form (FAF)] must be submitted electronically in order to become a MEG Lab user.
*''''' Scan time will be requested and scheduled electronically via the [https://kurage.nimh.nih.gov/cal/week.php web-based calendar]'''''
 
# Scan time will be scheduled on a first-come-first-served basis.
 
# All requests will be approved before going “live” on the public calendar.
 
# All unapproved time requests will appear in red.
 
# When a MEG Schedule Notification is received the administrator will be responsible for approving or denying the request.
 
# Users will automatically receive an email message notifying them whether their time has been approved.
 
   
  +
::3. All the requested information must be provided, such as the protocol #, PI’s name, cell phone and office numbers.
*'''''Requesting Time'''''
 
# Click of Login location near the bottom of the MEG Schedule/Calendar
 
# Enter “Username” and “Password”;
 
# Click on Login;
 
# Click on the  on the calendar day and time desired;
 
# Enter the “Add Entry” form information –
 
# Investigator’s Name
 
# Description of experiment: Use this field to enter any private comments or special equipment needs.
 
# Sensor position – sitting or supine
 
# EEG electrodes – EEG, EOG, EMG
 
# Date
 
# Time
 
# Duration
 
# Hold approvals -
 
# Participants – DO NOT ALTER THIS FIELD (should always be admin for MEG staff who are doing the scheduling)
 
# Repeat Type – if a recurring appointment enter here
 
# Repeat End Date – *for recurring appointments only
 
# Repeat Day (weekly) *for recurring appointments only
 
# Frequency – for recurring appointments only
 
# Click on Save.
 
   
  +
::4. When a Facility Access Request Form is received the accounts administrator will assign an account and issue a temporary password.
===== Edit Or Cancel An Appointment =====
 
# Click on the login;
 
# Enter User Name and Password;
 
# Click on the entry to be changed (at the point where it gives the little popup detail description);
 
# Click on option: Edit entry, Delete entry, Add to My Calendar, etc.
 
*Please note: you must be the owner to be able to edit or delete an entry in the schedule.
 
   
  +
::5. An email notification of the account name and temporary password will be sent to each applicant.
* A [https://kurage.nimh.nih.gov/faf/form.html Facility Access Request Form (FAF)] must be submitted electronically in order to become a MEG Lab user.
 
   
  +
::6. '''User accounts may not be shared.'''
* The administrator will verify that all the pertinent information has been provided, such as the protocol #, PI’s name and the name of the applicant (requester). The username will be the user’s last name as entered on the Facility Access Form (FAF).
 
   
  +
If you need assistance setting up your account, email [mailto:holroydt@mail.nih.gov Tom Holroyd] or [mailto:anna.namyst@nih.gov Anna Namyst].
* When a Facility Access Request Form is received the accounts administrator will assign an account and issue a temporary password.
 
   
  +
== Scheduling ==
* An email notification of the account name and temporary password will be sent to each applicant.
 
  +
'''Scan time will be requested and scheduled electronically via the [https://kurage.nimh.nih.gov/cal/week.php web-based calendar]'''<br>
  +
''Note: The calendar is only accessible over the NIH network or VPN.''</br>
  +
::1 Scan time will be scheduled on a first-come-first-served basis.
  +
::2 All requests will be approved before going “live” on the public calendar.
  +
::3 All unapproved time requests will appear in red.
  +
::4 When a MEG Schedule Notification is received the administrator will be responsible for approving or denying the request.
  +
::5 Users will automatically receive an email message notifying them whether their time has been approved.
   
  +
'''Requesting Time - '''
* User accounts may not be shared.
 
   
  +
::1. Click on Login location near the bottom of the MEG Schedule/Calendar.
  +
::2. Enter “Username” and “Password”.
  +
::3. Click on Login.
  +
::4. On the calendar - Click on the  at the day and time desired.
  +
::5. Enter the “Add Entry” form information –
   
  +
::::a. '''Investigator’s Name''' - enter the last name of the PI / last name of the person who is going to run the scan (acquisition computer). For example - Nugent / Namyst. In this case Dr. Nugent is the PI and Anna Namyst is running the scan.
 
  +
::::b. '''Description of experiment''' – provide a simple description
 
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::::c. '''Comments''' - Use this field to enter any private comments to the MEG Core staff. These notes will not appear in the calendar. DO NOT enter personally identifying information (PII) into the calendar.
Scheduling Procedures
 
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::::d. '''Sensor position''' – Sitting or Supine.
Policy No. 2.00
 
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::::e. '''EEG electrodes''' – indicate whether EEG, EOG, EMG electrodes will be used.
  +
::::f. '''Date'''
  +
::::g. '''Time''' - military time.
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::::h. '''Duration''' – indicate how much time needed to complete your study. Please allow enough time for any possible delays (set up / prep time, subject late, equipment malfunction, etc.).
  +
::::i. '''Hold approval''' – only use holds if your subject needs to get back with you to confirm the appointment. Appointments can only be held for 2-3 days.
  +
  +
::6. Click on “Save”.
  +
  +
::7. To Edit or Cancel an Appointment
  +
::::a. Click on the login.
  +
::::b. Enter User Name and Password.
  +
::::c. Click on the entry to be changed (at the point where it gives the little popup detail description).
  +
::::d. Click on option: Edit entry, Delete entry, Add to My Calendar, etc.
  +
  +
*Please note: you must be the owner to be able to edit or delete an entry in the schedule.

Latest revision as of 12:59, 8 March 2022

General Operations

Normal hours of operations 9:00-5:00 pm Monday - Friday.

1) The MEG Core Facility staff will be available to assist users during normal hours of operation. The MEG Core Facility staff MAY be able to assist users outside these hours, at their discretion, with prior authorization and notice of at least one week. You can submit staff support requests via the staff support request form.
2) Users may schedule scans for after hours provided they are certified as an authorized independent user, and conduct studies in accordance with MEG policies and procedures. Please see User Guidelines for further information.
3) MEG Users will be given the MEG Lab keyless entry code during the MEG Orientation Training class.
4) During Normal Hours of Operations the MEG Lab may or may not be locked, however, if locked the door can be unlocked by using the access code. After Normal Hours of Operations and on the weekends the MEG Lab will be locked, however, access can be gained by using the keyless entry system.
4) All equipment, except for all computers (acquisition and workstation) and electronics, must be powered off upon departure.
5) It will be the responsibility of the user to make sure the lab is locked upon departure.
6) After hours access to the NMR Center, which houses the MEG Lab, is given at the discretion of the NMR Center staff.

Obtaining a MEG User Account

A user account will give users access to the scheduling calendar and provide access to the MEG Core data storage system.

1. User groups are required to have an IRB approved protocol with a description of the intended MEG research before any human subjects can be scanned.
2. A Facility Access Request Form (FAF) must be submitted electronically in order to become a MEG Lab user.
3. All the requested information must be provided, such as the protocol #, PI’s name, cell phone and office numbers.
4. When a Facility Access Request Form is received the accounts administrator will assign an account and issue a temporary password.
5. An email notification of the account name and temporary password will be sent to each applicant.
6. User accounts may not be shared.

If you need assistance setting up your account, email Tom Holroyd or Anna Namyst.

Scheduling

Scan time will be requested and scheduled electronically via the web-based calendar
Note: The calendar is only accessible over the NIH network or VPN.

1 Scan time will be scheduled on a first-come-first-served basis.
2 All requests will be approved before going “live” on the public calendar.
3 All unapproved time requests will appear in red.
4 When a MEG Schedule Notification is received the administrator will be responsible for approving or denying the request.
5 Users will automatically receive an email message notifying them whether their time has been approved.

Requesting Time -

1. Click on Login location near the bottom of the MEG Schedule/Calendar.
2. Enter “Username” and “Password”.
3. Click on Login.
4. On the calendar - Click on the  at the day and time desired.
5. Enter the “Add Entry” form information –
a. Investigator’s Name - enter the last name of the PI / last name of the person who is going to run the scan (acquisition computer). For example - Nugent / Namyst. In this case Dr. Nugent is the PI and Anna Namyst is running the scan.
b. Description of experiment – provide a simple description
c. Comments - Use this field to enter any private comments to the MEG Core staff. These notes will not appear in the calendar. DO NOT enter personally identifying information (PII) into the calendar.
d. Sensor position – Sitting or Supine.
e. EEG electrodes – indicate whether EEG, EOG, EMG electrodes will be used.
f. Date
g. Time - military time.
h. Duration – indicate how much time needed to complete your study. Please allow enough time for any possible delays (set up / prep time, subject late, equipment malfunction, etc.).
i. Hold approval – only use holds if your subject needs to get back with you to confirm the appointment. Appointments can only be held for 2-3 days.
6. Click on “Save”.
7. To Edit or Cancel an Appointment
a. Click on the login.
b. Enter User Name and Password.
c. Click on the entry to be changed (at the point where it gives the little popup detail description).
d. Click on option: Edit entry, Delete entry, Add to My Calendar, etc.
*Please note: you must be the owner to be able to edit or delete an entry in the schedule.